Web

Web interface is the most complete. All the tools are present and you can set all access rights and settings.

Messages

Calendar

Contacts

Documents

Virtual drive SMS

SMS

Fax

Features list

Messages
- Messaging center
  Gather all your email addresses (POP3, IMAP, Gmail, Yahoo, etc.) in a single interface that you can access everywhere.
  Many sender addresses
  Default sender address
- Security
  Electronic signature and encryption
  Password encrypted messages
  Services passwords
- Domain names
  If you wish, you can use your own domain name for your primary email address.
- Alias
  An alias is a second email address for one and only account.
- Automatic protection
  Reliable antivirus and antispam filters
  SPF, DKIM
  Whitelist
- Unified messaging
  Send the same message by email, fax and/or SMS.
- Shared mailboxes
  Share a mailbox to:
  - Delegate its management. For instance, a manager shares their mailbox with this personal assistant(s).
  - Manage a common mailbox (service, department, generic address such as info@example.com, etc.) with several people
- Access from third-party software
  Access your mailbox from traditional software compatible with POP3(S) or IMAP4(S): Microsoft Outlook, Apple Mail, Thunderbird, etc.
- SMTP relay
- Comments
- Mailing lists
- Read receipts
- Templates
- Signature
- Advanced search
- Filters
- Automatic reply
- Auto Forwarding
- Notifications
  By email and/or SMS
  When first message comes or for each incoming message
- Archiving

Calendar
- Personal calendar
  By default, all data can be accessed by yourself only.
  Share your personal agenda and access shared agendas.
  Layer agendas to quickly view timezones available for several people
  Private events.
- Group calendar
  By default, all data can be accessed by all group members.
  Access rights (view details, add, delete)
- Public access
  Private calendar
  You can publish (on your website, for instance) your busy time slots so that people who wish an appointment with you can suggest a moment that is convenient. The purpose of this feature is to allow someone who does not use ContactOffice (or who does not belong to one of your groups) to view your calendar. Publishing the busy time slots should be enough.
  Group calendar
  You can publish the events organized by your department, service, association, etc. You will probably want to publish the details for a group calendar.
  A public calendar can be viewed in a light version of ContactOffice or in third-party software.
- Calendar via SMS
  Get your daily agenda by SMS, at the selected time
- Reminders
  Be reminded by email and/or SMS for specific events (appointments, birthdays, etc.)
- Meetings
  Invite people to meetings and do the follow-up online
- Polls
  Not easy to find a date when more than two people are involved! The meeting poll feature allows you to get participants votes on a selection of dates and times. It is much easier to find a schedule that is convenient for all or most participants.
  Note: Participants don't have to own a ContactOffice account. However, they must be in a private or group address book.
  There are no group polls. A poll is always created from the private environment and never appears in the group environment.
- Repeated events
- All day events
- Colours
- RSS feeds
  Each (private or group) calendar has 4 RSS feeds:
- Import
  vCal/iCal
  Synchronization
- Export
  Events: vCal/iCal
  Day or week view: PDF format
- Synchronization
  CalDAV server
  ActiveSync server

Contacts
- Personal contacts
  By default, all data can be accessed by yourself only.
- Group address book
  By default, all data can be accessed by all group members.
  Access rights
- Fields
  Contacts with full contact data, IM addresses, picture, personal comments and access map.
- Direct access to Messaging
  Send an email, a SMS or a fax from a contact.
- Tags
  Tags allow for organizing your data with labels such as Urgent, Important, etc. and/or by project, client, etc. The first step is to create your own tags.
- Search
- Directories
  Customized version/Education version: search in LDAP directories
- Import
  .csv format
  vCard format
  Synchronization
- Export
  vCard format
  PDF format
  Synchronization
- Synchronization
  CardDAV server
  ActiveSync server

Documents
- Personal documents
  By default, all data can be accessed by yourself only.
- Drag & drop
  You can drag and drop one or more files from your computer desktop to the Documents list.
- Group documents
  By default, all data can be accessed by all group members.
  Access rights
- Drop folder
  This feature enables you to receive files directly in the Documents tool rather than by email: reports, homeworks, etc.
- Public access
  This feature allows you to publish forms, reports, studies, etc.
  Note: publishing content you don't fully own is against the law. You will be held sole responsible in case of legal action. ContactOffice will take no responsibility whatsoever. If you're not sure whether you have all necessary rights to share or publish some files, don't share them.
- Compatible with all file types
  .doc, .xls, .ppt, .gif, .jpeg, .bmp, .pdf, etc.
- PDF conversion
- Collaborative editing
  Documents in a group can be edited by several people at the same time, each user editing a paragraph at a time. Edits made by others are displayed in real time. A chat is also available.
- Notifications
  When adding or editing a group document, group members get a standard notification by email. You can add your own comments to the standard message..
- Direct access to Messaging
  Send attachments from Documents
- Import
  Virtual drive
- Export
  Virtual drive
- WebDAV server
- Remote servers
  A remote server is a document server that allows WebDAV (usually on port 80 (http)/443(https)) or SMB/CIFS connections. By configuring a remote server in $1, you can gather all your documents in a single interface.
  Note: the remote server sets the access rights (read, write) for its folders and documents. It also sets the available disk space.
  Dropbox, Google Drive
  WebDAV/SMB/CIFS client

Virtual drive
- Virtual drive (WebDAV)
  Access your online documents easily from a special folder on your operating system desktop (Windows, macOS, Linux): drag and drop, opening and saving from the folder, etc..

Instant messaging
- Chat with a contact
  Secured chats (only group members access them) for real-time online conversations

SMS
- Global coverage
- Sending from address book
- Unified messaging
  Send the same message by email, fax and/or SMS
  Sent SMS history.
- SMS broadcast
  Send the same SMS to a list of recipients
- Reminders
  Calendar via SMS
  Event SMS reminders
- Notifications
  Messages

Fax
- Global coverage
- Documents
  Message body is the fax cover page, and documents (.doc, .xls) are sent after this cover page.
- Transmission reports
- Sending from address book
- Unified messaging
  Send the same message by email, fax and/or SMS
  Sent faxes history.
- Attractive fees
  Fees depend on destination and transmission duration.
- Fax mailing
  Send the same fax to a recipients list

Note
Some features:
- are not available for all subscriptions,
- require SMS or fax credit,
- require group membership.

Web

Web interface is the most complete. All the tools are present and you can set all access rights and settings.

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